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    Account Field

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A four digit numeric Chart Field that categorizes financial transactions. These values are standard across campus.

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    Account Field Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Account Field description or name (30 characters).

    • Standard Field Name: account_field_description
    • Last Updated: 08/21/2019
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    Account Field Effective Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The date an Account Field was created or updated.  A single Account  Field can have multiple effective dated rows.

    • Standard Field Name: account_field_effective_date
    • Last Updated: 05/22/2020
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    Account Field Effective Status

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Signifies whether a given Account Field is available for current use in the financial system (A = Active) or (I = Inactive).

    • Standard Field Name: account_field_effective_status
    • Last Updated: 05/22/2020
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    Account Tree Name

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Contains objects that group account codes into a report hierarchy for creating reports (i.e. balance sheets and income statements).

    • Standard Field Name: account_tree_name
    • Descriptive Example: 

      Acct Tree Name:  As of February 20, 2019, there are five account trees; BOB_ACCT_FUND11, BOB_ACCT_MODIFIED, BOB_ACCT_RESEARCH, BOB_ACCT_AUX, and OU Acct Tree Name.  These trees are used to summarize/group/subtotal account balances when creating Balance Sheets and Income statements.  These trees are maintained in PeopleSoft.  This object found in the FS_MART.ACCOUNT_TREE table.

    • Last Updated: 08/21/2019
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    Asset Accumulated Depreciation

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The accumulated Asset Depreciation expense for a specific Asset ID, Fiscal Year and Accounting Period.

    • Standard Field Name: asset_accumulated_depreciation
    • Last Updated: 07/17/2019
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    Asset Cost

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Purchase price or donated value of a capital asset.

    • Standard Field Name: asset_cost
    • Last Updated: 06/05/2020
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    Asset Depreciable Life

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Estimated economic lifespan of a capital asset (stated in months).

    • Standard Field Name: asset_depreciable_life
    • Last Updated: 06/05/2020
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    Asset Depreciation

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The depreciation expense for a specific Asset ID.  Depreciation expense is calculated monthly by dividing the capital asset's cost by its useful life (months).  Depreciation expense is recorded monthly with a journal entry until the asset becomes fully depreciated (captial asset cost = accumulated depreciation).      

    • Standard Field Name: asset_depreciation
    • Last Updated: 08/21/2019
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    Asset Depreciation Method

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Two character code that identifies the method used to depreciate a capital asset.  BYU uses the Straight Line method (code “SL”).  Under this method, the capital asset is uniformly depreciated over its depreciable life until it reaches zero (total asset accumulated depreciation = asset cost) or its salvage value.

    • Standard Field Name: asset_depreciation_method
    • Last Updated: 06/05/2020
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    Asset ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    System generated number to identify a speciific capital asset (land, buidlings, improvments, furnishings, equipment, library content, media, software and vehicles)

    • Standard Field Name: asset_id
    • Last Updated: 11/20/2019
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    Asset Manufacturer Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Manufacturer's description of a capital asset.

    • Standard Field Name: asset_manufacturer_description
    • Last Updated: 08/21/2019
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    Asset Model Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Manufacturer's model code of a captial asset (30 character alpha numeric value)

    • Standard Field Name: asset_model_code
    • Last Updated: 08/21/2019
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    Asset Model Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Asset Model Code description (up to 50 characters)

    • Standard Field Name: asset_model_description
    • Last Updated: 06/05/2020
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    Asset Profile Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Alpha-numeric code that identifies a specific asset category and depreciable life (i.e. Equip10).

    • Standard Field Name: asset_profile_code
    • Last Updated: 06/05/2020
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    Asset Profile Code Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Asset Profile Code description (up to 30 characters).

    • Standard Field Name: asset_profile_code_description
    • Last Updated: 06/05/2020
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    Asset Salvage Value

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Value expected to be received in exchange for selling a capital asset at the end of its depreciable life.

    • Standard Field Name: asset_salvage_value
    • Last Updated: 06/05/2020
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    Bank Account Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Bank Account Identifier (i.e. AP, PAY, SUA, AGN, FED).

    • Standard Field Name: bank_account_code
    • Last Updated: 08/21/2019
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    Bank Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Values are WF, CHASE, and ZIONS.

    • Standard Field Name: bank_code
    • Last Updated: 08/21/2019
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    Bank Settle Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Date the item cleared at the bank.

    • Standard Field Name: bank_settle_date
    • Last Updated: 08/21/2019
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    Bank Statement Number

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    PeopleSoft generated bank statement number.

    • Standard Field Name: bank_statement_number
    • Last Updated: 08/21/2019
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    Budget Account

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    An Account Filed that is only used for budget purposes.

    • Standard Field Name: budget_account
    • Last Updated: 07/12/2019
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    Budget Account Flag

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A Boolean indicator that specifies whether a given Account Field is defined as a Budget Account. Valid indicators are Y (Yes, the account is a Budget Account), and N (No, the account is not a Budget Account).

    • Standard Field Name: budget_account_flag
    • Last Updated: 08/21/2019
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    Cash Cleared Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Date of Stale Dated Check (Payments are classified as unclaimed at this point).

    • Standard Field Name: cash_cleared_date
    • Last Updated: 08/21/2019
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    Catalog of Federal Domestic Assistance Work Order Number

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    This is used to record the Catalog of Federal Domestic Assistance (CFDA)  for Research and Grants projects and to record other work order numbers as needed.

    • Standard Field Name: catalog_of_federal_domestic_assistance_work_order_number
    • Last Updated: 08/21/2019
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    Chartblock

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The combination of chart fields required for a journal entry, including Operating Unit, Account Field, and Class Field.

    • Standard Field Name: chartblock
    • Descriptive Example: 

      Operating Unit - Account Field - Class Field

      11123456-6100-12345

    • Note: Also called Chart Block.
    • Last Updated: 08/21/2019
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    Chartblock Error

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A text description of an unexpected data condition when querying the Chartblock.  Examples include "Operating Unit is not valid" and "Account is not Active".  See also Chartblock Error Code.

    • Standard Field Name: chartblock_error
    • Descriptive Example: 

      Chartblock Error Code - Chartblock Error:
      01 - Missing elements in request
      03 - Operating Unit is not valid
      03F - Operating Unit is Frozen
      03S - Operating Unit is not Active
      04 - Account is not valid
      04S - Account is not active
      05 - Class is not valid
      05S - Class is not active
      08 - Journal SRC is not valid
      08S - Journal SRC is not active
      09 - Invalid Effective Date, format should be YYYY-MM-DD
      10 - Chartblock Failed Combo Edit process

    • Last Updated: 05/29/2020
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    Chartblock Error Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A two or three character alpha-numeric code that identifies a given Chartblock Error.

    • Standard Field Name: chartblock_error_code
    • Descriptive Example: 

      Chartblock Error Code - Chartblock Error:
      01 - Missing elements in request
      03 - Operating Unit is not valid
      03F - Operating Unit is Frozen
      03S - Operating Unit is not Active
      04 - Account is not valid
      04S - Account is not active
      05 - Class is not valid
      05S - Class is not active
      08 - Journal SRC is not valid
      08S - Journal SRC is not active
      09 - Invalid Effective Date, format should be YYYY-MM-DD
      10 - Chartblock Failed Combo Edit process

    • Last Updated: 05/29/2020
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    Chart Field

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A data field that is used to categorize financial data for journal activity and reporting, such as Operating Unit, Account Field and Class Field.

    • Standard Field Name: chart_field
    • Last Updated: 08/21/2019
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    Chart Field Attribute

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Defined attribute assigned to a specific Chart Field value.

    • Standard Field Name: chart_field_attribute
    • Last Updated: 08/21/2019
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    Chart Field Attribute Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Explanation of the Chart Field Attribute.

    • Standard Field Name: chart_field_attribute_description
    • Last Updated: 08/21/2019
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    Chart Field Attribute Value

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Values associated with Chart Field Attributes.

    • Standard Field Name: chart_field_attribute_value
    • Last Updated: 08/21/2019
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    Chart Field Attribute Value Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Chart Field Attribute Value name or description.

    • Standard Field Name: chart_field_attribute_value_description
    • Last Updated: 08/21/2019
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    Chart Field Effective Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The date a Chart Field was created or updated.  A single Chart Field can have multiple effective dated rows.

    • Standard Field Name: chart_field_effective_date
    • Last Updated: 08/21/2019
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    Chart Field Effective Status

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The effective status code of a given Chart Field. Values include "A" (Active), and "I" (Inactive)..

    • Standard Field Name: chart_field_effective_status
    • Last Updated: 08/21/2019
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    Chart Field Effective Status Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The Chart Field Effective Status description for a given Chart Field.  Values include "Active" and "Inactive".

    • Standard Field Name: chart_field_effective_status_description
    • Descriptive Example: 
    • Note: 
      https://api.byu.edu:443/domains/erp/fs/chartfieldbalance/v1
    • Last Updated: 08/21/2019
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    Chart Field Value

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The specific value associated with a given Chart Field.

    • Standard Field Name: chart_field_value
    • Last Updated: 08/21/2019
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    Child Department ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The Department ID that reports to a higher level university Department ID.

    • Standard Field Name: child_department_id
    • Last Updated: 08/21/2019
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    Child Department Level

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The Department Level for a given Child Department ID.

    • Standard Field Name: child_department_level
    • Last Updated: 08/21/2019
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    Class Field

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A five digit alphanumeric Chart Field defined by campus managers that is associated with transactions to accumulate amounts in sub-categories. If a sub-categorization is not required, 00000 is entered.

    • Standard Field Name: class_field
    • Descriptive Example: 

      Operating Unit - Account Field - Class Field

      11123456-6100-12345

    • Note: See also:
      https://finserve.byu.edu/accounting/chartfields/class
    • Last Updated: 08/12/2020
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    Class Field Abbreviation

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    DO NOT USE - SYSTEM USE ONLY

    • Standard Field Name: class_field_abbreviation
    • Last Updated: 07/12/2019
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    Class Field Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Class Field description or name.

    • Standard Field Name: class_field_description
    • Last Updated: 08/21/2019
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    Class Field Effective Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The date a Class Field was created or updated.  A single Class Field can have multiple effective dated rows.

    • Standard Field Name: class_field_effective_date
    • Last Updated: 05/22/2020
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    Class Field Effective Status

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Signifies whether a given Class Field is available for current use in the financial system (A = Active) or (I = Inactive).

    • Standard Field Name: class_field_effective_status
    • Last Updated: 05/22/2020
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    Combo Edit

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A routine in PeopleSoft that confirms that the Operating Unit, Account Field and Class Field are active and that the combination of these fields is valid. A Journal Entry with an invalid combo edit will not post until corrections have been made.

    • Standard Field Name: combo_edit
    • Last Updated: 08/21/2019
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    Combo Edit Status

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Signifies whether a given chartblock combination (Operating Unit, Account Field and Class Field) is valid for journal processing (V = Valid) or (I = Invalid).

    • Standard Field Name: combo_edit_status
    • Last Updated: 05/27/2020
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    Compliance Report Document Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Unspecified (This classification is pending trustee approval.)

    The date when the document that caused the compliance report entry was created.

    • Standard Field Name: cmplnc_report_doc_dt
    • Last Updated: 09/16/2019
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    Compliance Report Document Number

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Unspecified (This classification is pending trustee approval.)

    The identification number of the document that caused the compliance report entry.

    • Standard Field Name: cmplnc_report_doc_nmbr
    • Last Updated: 09/16/2019
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    Compliance Report Issue

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Unspecified (This classification is pending trustee approval.)

    A standardized type of infraction that resulted in the entry on the compliance report. Examples include: Unattached Credit Card Charge, Payroll Manual Check, After-the-Fact PR, etc.

    • Standard Field Name: compliance_report_issue
    • Last Updated: 09/16/2019
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    Compliance Report Notes

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Unspecified (This classification is pending trustee approval.)

    Additional details about the transaction that caused the compliance report entry.

    • Standard Field Name: compliance_report_notes
    • Last Updated: 09/16/2019
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    Compliance Report Penalty Amount

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Unspecified (This classification is pending trustee approval.)

    The fee assessed to the campus organization as a result of the incident that caused the compliance report entry.

    • Standard Field Name: cmplnc_report_penalty_amt
    • Last Updated: 09/16/2019
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    Compliance Report Transaction Amount

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Unspecified (This classification is pending trustee approval.)

    The dollar amount involved with the incident that caused the compliance report entry (if applicable).

    • Standard Field Name: cmplnc_report_transaction_amt
    • Last Updated: 09/16/2019
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    Compliance Report Transaction Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Unspecified (This classification is pending trustee approval.)

    A detailed description of the Compliance Report Issue.

    • Standard Field Name: cmplnc_report_transaction_descr
    • Last Updated: 09/16/2019
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    Compliance Report Transaction Type

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Unspecified (This classification is pending trustee approval.)

    A grouping of similar compliance report issues. Examples include Y-Expense, Late I-9, Payroll, Purchase Requisition, etc.

    • Standard Field Name: cmplnc_report_transaction_typ
    • Last Updated: 09/16/2019
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    Controller

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The individual with primary day to day financial responsibility for a college or division.

    • Standard Field Name: controller
    • Last Updated: 09/16/2019
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    Controller BYU ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The BYU ID of the financial Controller.

    • Standard Field Name: controller_byu_id
    • Last Updated: 09/16/2019
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    Department Abbreviation

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    DO NOT USE - SYSTEM USE ONLY

    • Standard Field Name: department_abbreviation
    • Descriptive Example: Department ID = Department = Department Abbreviation
      2134 = Other Income = Other Inco
      0585 = Research Technology Group = ResTechGrp
    • Last Updated: 07/12/2019
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    Department Contact

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The person who is responsible for day-to-day transactions for all Operating Units within a Department.

    • Standard Field Name: department_contact
    • Last Updated: 08/21/2019
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    Department Contact BYU ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The BYU ID of the Department Contact.

    • Standard Field Name: department_contact_byu_id
    • Last Updated: 08/21/2019
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    Department ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A four digit alphanumeric identifier that uniquely specifies a campus Department.

    • Standard Field Name: department_id
    • Descriptive Example: 
      Department ID = Department = Department Abbreviation
      2134 = Other Income = Other Inco
      0585 = Research Technology Group = ResTechGrp
    • Last Updated: 05/16/2020
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    Department ID Effective Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The date a Department ID was created or updated.  A single Department ID can have multiple effective dated rows.

    • Standard Field Name: department_id_effective_date
    • Last Updated: 05/22/2020
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    Department ID Effective Status

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Signifies whether a given Department ID is available for current use in the financial system (A = Active) or (I = Inactive).

    • Standard Field Name: department_id_effective_status
    • Last Updated: 05/22/2020
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    Department Level

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A numerical level describing a department's position in the reporting hierarchy.

    • Standard Field Name: department_level
    • Last Updated: 07/12/2019
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    Department Manager

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The person with fiduciary accountability for the Department.

    • Standard Field Name: department_manager
    • Last Updated: 08/21/2019
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    Department Manager BYU ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The BYU ID of the Department Manager.

    • Standard Field Name: department_manager_byu_id
    • Last Updated: 08/21/2019
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    Department Name

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A campus department.  Operating Units are assigned to a Department.  Departments are organized in a hierarchical reporting structure within the University.  See also Division Name.

    • Standard Field Name: department_name
    • Descriptive Example: 
      Department ID = Department = Department Abbreviation
      2134 = Other Income = Other Inco
      0585 = Research Technology Group = ResTechGrp
    • Last Updated: 09/30/2020
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    Division ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The Department ID that is at level four in the organization hierarchy.  For academic units, the Division ID identifies the college.  The division name can be found by looking up the Department for the specified Division ID. 

    • Standard Field Name: division_id
    • Note: Frequently used to specify the reporting lines for an employee when used with the Department. 
    • Last Updated: 09/30/2020
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    Division Name

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The name of the Department ID that is at level four in the organization hierarchy.  For academic units, the Division identifies the college.  The Division Name can be found by looking up the Department for the specified Division ID. Sometimes incorrectly called "Area".  See also Department.

     

    • Standard Field Name: division_name
    • Last Updated: 09/30/2020
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    Document Sequence Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Date when a document sequence was created.

    • Standard Field Name: document_sequence_date
    • Last Updated: 08/21/2019
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    Document Sequence Number

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Sequence Number assigned by PeopleSoft.

    • Standard Field Name: document_sequence_number
    • Last Updated: 08/21/2019
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    Document Sequence Status Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Status of Document Sequence (N, O, V).

    • Standard Field Name: document_sequence_status_code
    • Last Updated: 08/21/2019
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    Enc Balance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Remaining encumbrance balance for a specific Enc Source ID (Purchase Order Distribution Total Line Amount - Enc Voucher Amount + Journal Monetary Amount = Enc Balance)

    • Standard Field Name: enc_balance
    • Last Updated: 08/21/2019
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    Enc Creation Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Creation date of the Enc Source ID

    • Standard Field Name: enc_creation_date
    • Last Updated: 08/21/2019
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    Enc Last Update Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Date the Enc Source ID was last updated

    • Standard Field Name: enc_last_update_date
    • Last Updated: 08/21/2019
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    Enc Source ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Enc Source System document ID (PS - 0000…., YMKT - PR…, JRNL - journal ID)

    • Standard Field Name: enc_source_id
    • Last Updated: 08/21/2019
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    Enc Source System

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    System creating the encumbrance transaction (PS - PeopleSoft, YMKT - Y Market Place, JRNL - PeopleSoft spreadsheet journal entry)

    • Standard Field Name: enc_source_system
    • Last Updated: 08/21/2019
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    Enc Voucher Amount

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Cummulative PeopleSoft Voucher Amount for a specific Enc Source ID

    • Standard Field Name: enc_voucher_amount
    • Last Updated: 08/21/2019
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    Journal Budget Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Journal Budget Date, not being used, might be deleted.

    • Standard Field Name: journal_budget_date
    • Last Updated: 07/12/2019
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    Journal Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Date of Journal Entry.

    • Standard Field Name: journal_date
    • Last Updated: 08/21/2019
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    Journal Entry

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Data elements that represent a financial transaction. A complete Journal Entry includes a Journal Header ID, Journal Header Date, Journal Header Source, Journal Header Description, Chartblock (Operating Unit, Account, Class), Journal Line Description, Journal Line Reference, and Journal Line Date.

    • Standard Field Name: journal_entry
    • Note: 
      See also:
      https://finserve.byu.edu/content/journal-entry-guidance
    • Last Updated: 07/12/2019
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    Journal Header Accounting Period

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The Accounting Period or month (1 = January, 2 = February, etc...) the journal entry was created.

    • Standard Field Name: journal_header_accounting_period
    • Last Updated: 08/11/2020
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    Journal Header Budget Status Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Indicates the status of the journal entry in the budget edit process ie. V, U , N.

    • Standard Field Name: journal_header_budget_status_code
    • Last Updated: 08/11/2020
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    Journal Header Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Description of the journal entry.

    • Standard Field Name: journal_header_description
    • Last Updated: 08/11/2020
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    Journal Header Fiscal Year

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The Fiscal Year the journal entry was created.

    • Standard Field Name: journal_header_fiscal_year
    • Last Updated: 08/11/2020
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    Journal Header Ledger

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Same as Journal Line Ledger.

    • Standard Field Name: journal_header_ledger
    • Last Updated: 08/21/2019
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    Journal Header Long Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Long description of why the journal entry is being processed. 254 character limit.

    • Standard Field Name: journal_header_long_description
    • Last Updated: 08/21/2019
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    Journal Header Posted Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The date the journal entry is posted to the General Ledger.

    • Standard Field Name: journal_header_posted_date
    • Last Updated: 08/11/2020
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    Journal Header Source

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Journal Source responsible for creating a Journal Entry (i.e. system, entity, or individual).

    • Standard Field Name: journal_header_source
    • Last Updated: 01/10/2020
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    Journal Header Status Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Indicates the status of the journal in the journal edit process ie. (V = Valid, U = Unposted, P = Posted, N = Needs editing, E = Error).

    • Standard Field Name: journal_header_status_code
    • Last Updated: 08/11/2020
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    Journal Header Sytem Source

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    DO NOT USE - SYSTEM USE ONLY

    • Standard Field Name: journal_header_sytem_source
    • Last Updated: 08/21/2019
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    Journal Header Total Credits

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Sum of the credit Journal Monetary Amounts by Journal ID and Journal Date

    • Standard Field Name: journal_header_total_credits
    • Last Updated: 07/12/2019
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    Journal Header Total Debits

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Sum of the debit Journal Monetary Amounts by Journal ID and Journal Date

    • Standard Field Name: journal_header_total_debits
    • Last Updated: 07/12/2019
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    Journal Header Total Lines

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The total number of Journal Lines by Journal ID and Journal Date

    • Standard Field Name: journal_header_total_lines
    • Last Updated: 07/12/2019
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    Journal ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The identifier for a specific financial Journal entry.

    • Standard Field Name: journal_id
    • Last Updated: 08/11/2020
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    Journal Ledger

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Indicates which one of the three ledgers the journal is associated with. Possible values are BUDGETS, POENC, and ACTUALS.

    • Standard Field Name: journal_ledger
    • Last Updated: 08/11/2020
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    Journal Line

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The sequential number of the Journal Entry line.

    • Standard Field Name: journal_line
    • Last Updated: 01/10/2020
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    Journal LIne Additional Comments

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Residual manager - Something that BYU has added to the PeopleSoft tables, captures transaction comments. Currently used by CON ED and OIT.

    • Standard Field Name: journal_line_additional_comments
    • Last Updated: 08/21/2019
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    Journal Line Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A reference date that could represent when the original transaction occurred, but could also represent the original date of a corrected transaction. If the date isn't put in by the user it will assume the journal header date.

    • Standard Field Name: journal_line_date
    • Last Updated: 08/21/2019
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    Journal Line Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The description of a journal entry line (30 characters).

    • Standard Field Name: journal_line_description
    • Last Updated: 08/21/2019
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    Journal Line Reference

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Assigned by the user or system to indicate additional transaction information (10 characters).

    • Standard Field Name: journal_line_reference
    • Last Updated: 08/21/2019
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    Journal Line Source

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Indicates the source or system that created the journal entry. Usually the same as the Journal Header Source but can be changed by Central Accounting to help in processing journals.

    • Standard Field Name: journal_line_source
    • Last Updated: 08/21/2019
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    Journal Monetary Amount

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Monetary amount of the journal transaction.

    • Standard Field Name: journal_monetary_amount
    • Last Updated: 08/11/2020
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    Journal Scenario

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Used in conjunction with the "BUDGETS" ledger.  Mainly used to indicate either a BASE or REVISED. Another value could be FTE.

    • Standard Field Name: journal_scenario
    • Last Updated: 08/21/2019
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    Journal Source

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A three digit numeric field that identifies the entity or individual responsible for the creation of a Journal Entry.

    • Standard Field Name: journal_source
    • Note: 
      See also:
      https://finserve.byu.edu/accounting/journal-entries/journal-sources-all
    • Last Updated: 08/11/2020
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    Journal Source Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Describes the three digit Journal Source.

    • Standard Field Name: journal_source_description
    • Last Updated: 08/21/2019
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    Journal Source Effective Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The date a Journal Source was created or updated.  A single Journal Source can have multiple effective dated rows.

    • Standard Field Name: journal_source_effective_date
    • Last Updated: 05/22/2020
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    Journal Source Effective Status

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Signifies whether a given Journal Source is available for current use in the financial system (A = Active) or (I = Inactive)

    • Standard Field Name: jrnl_src_effective_status
    • Last Updated: 05/22/2020
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    Ledger Accounting Period

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Ledger Accounting Period (1 = January, 2 = February, etc...)

    • Standard Field Name: ledger_accounting_period
    • Last Updated: 08/21/2019
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    Ledger Actual Balance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The cumulative balance of Journal Entry activity in the "ACTUALS" ledger for a given Chartblock (Operating Unit, Account, Class), Fiscal Year, and a single Ledger Accounting Period.

    • Standard Field Name: ledger_actual_balance
    • Last Updated: 08/21/2019
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    Ledger Actual Project to Date Balance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The cumulative balance of Journal Entry activity in the "ACTUALS" ledger for a given Chartblock (Operating Unit, Account, Class), Fiscal Year, and range of Ledger Accounting Periods starting with period 0 (beginning balance) through a specified ending Ledger Accounting Period.

    • Standard Field Name: ledger_actual_project_to_date_balance
    • Last Updated: 08/21/2019
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    Ledger Actual Year to Date Balance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The cumulative balance of Journal Entry activity in the "ACTUALS" ledger for a given Chartblock (Operating Unit, Account, Class), Fiscal Year, and range of Ledger Accounting Periods starting with period 1 (January) through a specified ending Ledger Accounting Period.

    • Standard Field Name: ledger_actual_year_to_date_balance
    • Last Updated: 08/21/2019
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    Ledger Amount

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The cumulative monetary balance of Journal Entry activity for a given ledger (BUDGETS, ACTUALS, ENC), Chartblock (Operating Unit, Account, Class), Fiscal Year and Ledger Accounting Period(s).

    • Standard Field Name: ledger_amount
    • Note: The Ledger_Amount field is confidential information and is protected by row level security. 
    • Last Updated: 08/21/2019
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    Ledger Annual Budget

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Initial Base budget + monthly revised budget adjustments by Chartblock (Operating Unit, Account, Class), Fiscal Year, and Ledger Accounting Period.

    • Standard Field Name: ledger_annual_budget
    • Last Updated: 08/21/2019
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    Ledger Available Balance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    "Ledger Budget Year to Date Balance" - "Ledger Actual Year to Date Balance" - "Ledger Encumbrance Year to Date Balance" = "Ledger Available Balance".

    • Standard Field Name: ledger_available_balance
    • Last Updated: 08/21/2019
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    Ledger Beginning Project to Date Balance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    "Ledger Actual Project to Date Balance" for the prior Ledger Accounting Period.

    • Standard Field Name: ledger_beginning_project_to_date_balance
    • Last Updated: 08/21/2019
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    Ledger Budget Balance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The cumulative balance of Journal Entry activity in the "BUDGETS" ledger for a given Chartblock (Operating Unit, Account, Class), Fiscal Year, and a single Ledger Accounting Period.

    • Standard Field Name: ledger_budget_balance
    • Last Updated: 08/21/2019
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    Ledger Budget Year to Date Balance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The cumulative balance of Journal Entry activity in the "BUDGETS" ledger for a given Chartblock (Operating Unit, Account, Class), Fiscal Year, and range of Ledger Accounting Periods starting with period 1 (January) through a specified ending Ledger Accounting Period.

    • Standard Field Name: ledger_budget_year_to_date_balance
    • Last Updated: 08/21/2019
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    Ledger Encumbrance Year to Date Balance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The cumulative open Purchase Order and Journal Entry activity in the "ENC" ledger for a given Chartblock (Operating Unit, Account, Class), Fiscal Year, and Ledger Accounting Period.

    • Standard Field Name: ledger_encumbrance_year_to_date_balance
    • Last Updated: 08/21/2019
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    Ledger Fiscal Year

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Ledger Fiscal Year.

    • Standard Field Name: ledger_fiscal_year
    • Last Updated: 08/21/2019
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    Ledger Month Available Balance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Current month budget activity minus actual month activity.

    • Standard Field Name: ledger_month_available_balance
    • Last Updated: 08/21/2019
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    Ledger Prior Year Actual Balance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    "Ledger Actual Balance" for the prior Fiscal Year and Ledger Accounting Period.

    • Standard Field Name: ledger_prior_year_actual_balance
    • Last Updated: 08/21/2019
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    Ledger Prior Year Project to Date Balance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    "Ledger Actual Year to Date Balance" for the prior Fiscal Year and Ledger Accounting Period.

    • Standard Field Name: ledger_prior_year_project_to_date_balance
    • Last Updated: 08/21/2019
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    Ledger Projected Ending Balance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    "Ledger Actual Year to Date Balance" + remaining Fiscal Year and Ledger Accounting Period "Ledger Budget Balance"

    • Standard Field Name: ledger_projected_ending_balance
    • Last Updated: 08/21/2019
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    Liaison

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A financial services representative (generally a director or officer) assigned to specific colleges and/or divisions for problem solving, training, and non day to day types of support.

    • Standard Field Name: liaison
    • Last Updated: 09/16/2019
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    Liaison BYU ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The BYU ID of the Department Liaison.

    • Standard Field Name: liaison_byu_id
    • Last Updated: 09/16/2019
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    Operating Unit

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    An eight digit alphanumeric field that defines a financial reporting entity. They begin with either a two-digit Fund number or an eight character alphanumeric Project number.

    • Standard Field Name: operating_unit
    • Descriptive Example: 

      Operating Unit - Account Field - Class Field

      11123456-6100-12345

    • Note: See also:
      https://finserve.byu.edu/accounting/chartfields/operating-unit
    • Last Updated: 08/12/2020
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    Operating Unit Abbreviation

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    DO NOT USE - SYSTEM USE ONLY

    • Standard Field Name: operating_unit_abbreviation
    • Last Updated: 08/21/2019
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    Operating Unit Closed Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Indicates when an Operating Units (usually projects) program or project ends. This field is informational only.

    • Standard Field Name: operating_unit_closed_date
    • Last Updated: 08/21/2019
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    Operating Unit Contact

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The person who is responsible for day-to-day transactions for an Operating Unit.

    • Standard Field Name: operating_unit_contact
    • Last Updated: 08/21/2019
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    Operating Unit Contact BYU ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The BYU ID of the Operating Unit Contact.

    • Standard Field Name: operating_unit_contact_byu_id
    • Last Updated: 08/21/2019
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    Operating Unit Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Operating Unit (financial reporting entity) description or name (30 characters).

    • Standard Field Name: operating_unit_description
    • Last Updated: 09/16/2019
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    Operating Unit Effective Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The date an Operating Unit was created or updated.  A single Operating Unit can have multiple effective dated rows.

    • Standard Field Name: operating_unit_effective_date
    • Last Updated: 05/22/2020
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    Operating Unit Effective Status

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Signifies whether a given Operating Unit is available for current use in the financial system (A = Active) or (I = Inactive).

    • Standard Field Name: operating_unit_effective_status
    • Last Updated: 05/22/2020
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    Operating Unit First Character

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Returns the first alpha numeric character of an Operating Unit. Could be used for project reports.

    • Standard Field Name: operating_unit_first_character
    • Last Updated: 08/21/2019
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    Operating Unit Frozen Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Date Journal Entries can not be posted to an Operating Unit by general campus. However, Central Accounting can still post to these Operating Units.

    • Standard Field Name: operating_unit_frozen_date
    • Last Updated: 08/21/2019
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    Operating Unit Fund

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Reporting attribute assigned to an Operating Unit.  Also coincides with the first two digits of a non-project Operating Unit.  The Fund Code defines the type of Operating Unit by net asset restriction category. 

    • Standard Field Name: operating_unit_fund
    • Last Updated: 08/21/2019
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    Operating Unit Fund Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The name of the Operating Unit Fund.

    • Standard Field Name: operating_unit_fund_description
    • Last Updated: 08/21/2019
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    Operating Unit Last Six Characters

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Returns the last six characters of an Operating Unit. It is used to create new Operating Units. When a college/ department needs to create a new Operating Unit they look to see what the last 6 digit number was in their range. The two digit Fund number is then added to the next 6 digit number available to make the complete 8 digit Operating Unit. Operating Units that begin with alpha characters are projects. They do not follow this same numbering convention; Therefore, the ‘last 6’ field is not applicable to project or alpha Operating Units.

    • Standard Field Name: operating_unit_last_six_characters
    • Last Updated: 08/21/2019
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    Operating Unit Long Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Operating Unit long description.  Used to further describe or add additional information about the Operating Unit.

    • Standard Field Name: operating_unit_long_description
    • Last Updated: 08/21/2019
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    Operating Unit Manager

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The person with fiduciary accountability for the Operating Unit.

    • Standard Field Name: operating_unit_manager
    • Last Updated: 08/21/2019
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    Operating Unit Manager BYU ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The BYU ID of an Operating Unit Manager.

    • Standard Field Name: operating_unit_manager_byu_id
    • Last Updated: 08/21/2019
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    Operating Unit Project Flag

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Value(s) 0=not a project and 1=is a project.

    • Standard Field Name: operating_unit_project_flag
    • Last Updated: 08/21/2019
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    Operating Unit Start Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Indicates when an Operating Unit (usually projects) program or project starts. This field is informational only.

    • Standard Field Name: operating_unit_start_date
    • Last Updated: 08/21/2019
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    Parent Department ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The parent Department ID of a University department.

    • Standard Field Name: parent_department_id
    • Last Updated: 08/21/2019
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    Parent Department Level

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The Department Level for a Parent Department ID.

    • Standard Field Name: parent_department_level
    • Last Updated: 08/21/2019
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    Pay Cycle Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Type of Pay Cycle such as SR_ACH, DAILY, SF_CHK, DY_ACH, QUICK3.

    • Standard Field Name: pay_cycle_code
    • Last Updated: 08/21/2019
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    Pay Cycle Sequential Number

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    PeopleSoft generated sequential number.

    • Standard Field Name: pay_cycle_sequential_number
    • Last Updated: 08/21/2019
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    Payee

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Name of payment payee.

    • Standard Field Name: payee
    • Last Updated: 08/21/2019
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    Payee Additional Information

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Additional Identifying Information for Payments.

    • Standard Field Name: payee_additional_information
    • Last Updated: 08/21/2019
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    Payment Accounting Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Accounting Date of Payment from AP System (sends to the GL) which is Different from Accounting Date of Voucher.

    • Standard Field Name: payment_accounting_date
    • Last Updated: 08/21/2019
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    Payment Amount

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Amount paid to the payee.

    • Standard Field Name: payment_amount
    • Last Updated: 08/21/2019
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    Payment Cancel Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Date Payment was Voided.

    • Standard Field Name: payment_cancel_date
    • Last Updated: 08/21/2019
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    Payment Creation Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Date when payment is created by source system.

    • Standard Field Name: payment_creation_date
    • Last Updated: 08/21/2019
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    Payment Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Actual Date that payment is paid at the bank.

    • Standard Field Name: payment_date
    • Last Updated: 08/12/2020
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    Payment Escheated Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Date the Check was Escheated from Unclaimed Properties.(Re-issued, Voided, Cashed at Bank, Sent to State).

    • Standard Field Name: payment_escheated_date
    • Last Updated: 08/21/2019
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    Payment Handling Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Pay Cycle Source (RP, SF, )

    • Standard Field Name: payment_handling_code
    • Last Updated: 08/21/2019
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    Payment Long Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Additional Information for Payments. There are no null fields, empty fields are populated with a space.

    • Standard Field Name: payment_long_description
    • Last Updated: 08/21/2019
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    Payment Method Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Payment Methods values are (ACH, CHK, MAN, WIR, SUA).

    • Standard Field Name: payment_method_code
    • Last Updated: 03/27/2020
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    Payment Method Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Payment Method Descriptions, such as (ACH, Check, Manual Check, Wire, SUA).

    • Standard Field Name: payment_method_description
    • Last Updated: 08/21/2019
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    Payment Operator ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Operator (System or Individual OperID) that created the payment.

    • Standard Field Name: payment_operator_id
    • Last Updated: 08/21/2019
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    Payment Reconcile Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Date Payment was Reconciled.

    • Standard Field Name: payment_reconcile_date
    • Last Updated: 08/21/2019
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    Payment Reference ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Check Number or Item Reference Number (Wire Number, SUA ID).

    • Standard Field Name: payment_reference_id
    • Last Updated: 08/12/2020
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    Payment Replaced Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Dead Checks from AP or Payroll.

    • Standard Field Name: payment_replaced_date
    • Last Updated: 08/21/2019
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    Payment Status Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Status of Payment (P = Paid, V = Void, W = Escheated, L = Stale Dated, R = Reissued).

    • Standard Field Name: payment_status_code
    • Last Updated: 08/21/2019
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    Payment Status Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Description of Payment Status (P = Paid, V = Void, W = Escheated, L = Stale Dated, R = Reissued)

    • Standard Field Name: payment_status_description
    • Last Updated: 08/21/2019
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    Payment System ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    PeopleSoft sequential assigned number during payment cycle.

    • Standard Field Name: payment_system_id
    • Last Updated: 08/21/2019
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    PeopleSoft Business Unit

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    PeopleSoft attribute that identifies a business entity, currently just BYU

    • Standard Field Name: peoplesoft_business_unit
    • Last Updated: 08/21/2019
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    Positive Pay Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Date Payment is sent to the bank for Positive Pay File.

    • Standard Field Name: positive_pay_date
    • Last Updated: 08/21/2019
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    Positive Pay Status Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Status of Positive Pay Process of sending to the bank (C, N, Z).

    • Standard Field Name: positive_pay_status_code
    • Last Updated: 08/21/2019
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    Process Instance

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    PeopleSoft assigned Process Instance of when Payment was reconciled.

    • Standard Field Name: process_instance
    • Last Updated: 08/21/2019
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    Program Field

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A four digit numeric field that defines an Operating Units functional category or activity.  Program Codes are organized into seven major categories: Instruction and Academic Support (1XXX), Research and Creative Work (2XXX), Student Support and Financial Aid (3XXX), General and Administrative (4XXX), Operation and Maintenance (5XXX), Auxiliary Operations (6XXX), and Other (7xxxx)).

    • Standard Field Name: program_field
    • Last Updated: 08/21/2019
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    Program Field Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Program Field description or name.

    • Standard Field Name: program_field_description
    • Last Updated: 08/21/2019
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    Program Field Effective Date

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The date a Program Field was created or updated.  A single Program Field can have multiple effective dated rows.

    • Standard Field Name: program_field_effective_date
    • Last Updated: 05/22/2020
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    Program Field Effective Status

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Signifies whether a given Program Field is available for current use in the financial system (A = Active) or (I = Inactive).

    • Standard Field Name: program_field_effective_status
    • Last Updated: 05/22/2020
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    Reconciled Type Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Way the item was reconciled (A = Automatic, S = Semi- Manual, M = Manual, F = Forced, U = Unreconciled, V = Voided).

    • Standard Field Name: reconciled_type_code
    • Last Updated: 08/21/2019
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    Reconciled Type Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Description of how item was reconciled (A = Automatic, S = Semi-Manual, M = Manual, F = Forced, U = Unreconciled, V = Voided).

    • Standard Field Name: reconciled_type_description
    • Last Updated: 08/21/2019
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    Reconciliation Long Status Flag

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Description of Status of reconcilation (REC = Reconciled, UNR = Unreconciled).

    • Standard Field Name: reconciliation_long_status_flag
    • Last Updated: 08/21/2019
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    Reconciliation Status Flag

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Status of reconciliation for items (REC = Reconciled, UNR = Unreconciled).

    • Standard Field Name: reconciliation_status_flag
    • Last Updated: 08/21/2019
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    Remit Vendor ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    PeopleSoft Vendor ID for payments.

    • Standard Field Name: remit_vendor_id
    • Last Updated: 08/21/2019
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    Security Publish Exclude

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Values are Y or N. Y = yes, exclude this user OU combination from published reports N= no, don't exclude. By default the ETL looks at the PS_Y_SECURITY table and the PSROLES table (for a role type of "Y_BOB_RPT_XJOB1" ). If the ownership is of a Department tree operating unit then will return a Y value, if the OU ownership is by an Operating Unit then returns a N value.

    • Standard Field Name: security_publish_exclude
    • Last Updated: 08/21/2019
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    Statistics Amount

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Amount of the Statistics Code transaction.

    • Standard Field Name: statistics_amount
    • Last Updated: 08/21/2019
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    Statistics Code

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Chartfield code to identify non-monetary statistical values such as FTE (full time equivalent), UNT (unit). Used mainly by the Budget Office.

    • Standard Field Name: statistics_code
    • Last Updated: 08/21/2019
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    Sync to HR Flag

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Returns values of Y(es) or N(o). Requested by OIT Finance to syncing hour to payroll.

    • Standard Field Name: sync_to_hr_flag
    • Last Updated: 08/21/2019
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    University Accountant

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A financial services representative assigned to specific colleges and/or divisions for problem solving, training, and day to day types of support.

    • Standard Field Name: university_accountant
    • Last Updated: 07/12/2019
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    Unpost Sequence Flag

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Indicates whether a journal has been posted (0) or unposted (1).

    • Standard Field Name: unpost_sequence_flag
    • Last Updated: 08/21/2019
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    Work Order Description

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Descriptive name corresponding to a work order id for a work order or service request used in cost accounting.

    • Standard Field Name: work_order_description
    • Last Updated: 08/21/2019
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    Work Order ID

    Information Domains > Financial > General Ledger > General Ledger Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    An alpha-numeric identifier for a work order or service request used in cost accounting.

    • Standard Field Name: work_order_id
    • Last Updated: 08/21/2019
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