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    Academic Records Imaging Document ID

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A unique identifier for a specific document that has been imaged in the Academic Records Imaging System. All pages of a given document have the same Imaging Document ID.

    • Last Updated: 08/21/2019
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    Academic Records Imaging Document Status

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Identifies the current step in the imaging workflow. The values for the linear workflow for the current system are: Uploaded, DataEntry1, DataEntry2, Committed. The legacy system values are: Scanned, FirstDE, SecondDE, Stored, Indexed.

    • Last Updated: 08/21/2019
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    Academic Records Imaging Uploaded File Name

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A ten character, alphanumeric, unique identifier for a given uploaded document.

    • Last Updated: 08/21/2019
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    Academic Records Imaging Uploaded ID

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A unique numeric identifier that specifies a given uploaded document.

    • Last Updated: 08/21/2019
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    Academic Records Imaging Uploaded Status

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Identifies the current step in the upload imaging workflow. The values for the linear workflow for the current system are: ARC)hived or (null).

    • Last Updated: 08/21/2019
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    Imaging Batch Prefix Code

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A three character code that identifies a group of documents for batch processing.

    • Descriptive Example: Imaging Batch Prefix Code = Imaging Data Entry Type = Imaging Data Entry Type Description
      ADM = Admissions = Admissions
      CON = Records = Records
      CTR = CTranscript = CTranscript
      EVE = Records = Records
      EVL = GradEval = Graduation Evaluation
      FIN = FinAid = Financial Aid
    • Last Updated: 05/15/2019
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    Imaging Batch Reference ID

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    Identifies a group of documents being scanned in (or data entered) at the same time.

    • Last Updated: 08/21/2019
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    Imaging Data Entry Type

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A high level grouping of documents that are stored in a common location.

    • Descriptive Example: 
      Imaging Batch Prefix Code = Imaging Data Entry Type = Imaging Data Entry Type Description
      ADM = Admissions = Admissions
      CON = Records = Records
      CTR = CTranscript = CTranscript
      EVE = Records = Records
      EVL = GradEval = Graduation Evaluation
      FIN = FinAid = Financial Aid

    • Last Updated: 08/21/2019
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    Imaging Data Entry Type Description

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A full text description of the Data Entry Type.

    • Descriptive Example: 
      Imaging Batch Prefix Code = Imaging Data Entry Type = Imaging Data Entry Type Description
      ADM = Admissions = Admissions
      CON = Records = Records
      CTR = CTranscript = CTranscript
      EVE = Records = Records
      EVL = GradEval = Graduation Evaluation
      FIN = FinAid = Financial Aid
    • Last Updated: 05/15/2019
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    Imaging Document Type Code

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    An alphanumeric code that identifies a sub-classification of documents within a Data Entry Type. It is used to group documents by their specific use. Permissions may also be granted per Document Type Code.

    • Descriptive Example: Data Entry Type Code = Document Type Code = Document Type Description
      Admissions = AdmHSCnselorRec = HS Counselor Recommendation
      Admissions = AdmIDContEd = Continuing Education application
      GradStudies = GRSAPP_232666 = Graduate Studies App for Program Code 23266
      GradStudies = GRSFee = Graduate Studies Fee
    • Last Updated: 08/21/2019
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    Imaging Document Type Description

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A full text description of a specific Document Type Code.

    • Descriptive Example: Data Entry Type Code = Document Type Code = Document Type Description
      Admissions = AdmHSCnselorRec = HS Counselor Recommendation
      Admissions = AdmIDContEd = Continuing Education application
      GradStudies = GRSAPP_232666 = Graduate Studies App for Program Code 23266
      GradStudies = GRSFee = Graduate Studies Fee
    • Last Updated: 08/21/2019
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    Imaging Image Count

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    The number of images returned in a given query.

    • Last Updated: 08/21/2019
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    Imaging Image URL

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A Uniform Resource Locator (URL) that is used to retrieve a given image.

    • Last Updated: 08/21/2019
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    Imaging Response Message

    Information Domains > Academic > Academic Imaging > Academic Imaging Glossary
    • Classification: Internal (This classification is pending trustee approval.)

    A text message describing the results of a given query. For example, "No records found".

    • Last Updated: 08/21/2019
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